How to Add an Agenda or Minute File to Your GforGov Website using the Agenda/Minute tool.

This guide walks you through the steps to post a new agenda or minutes file, which is typically stored in a Google Drive folder, to your GforGov website using the built-in Agendas & Minutes tool.

Prerequisites

  • You must be logged into the GforGov website editor.

  • The agenda/minutes file must be uploaded to your designated Google Drive folder.

Step 1: Access the Agendas & Minutes Editor

  1. Log into your GforGov Website editor.

  2. From the Dashboard, locate the left-hand navigation menu.

  3. Click the Agendas & Minutes link in the sidebar. This action will open the Agendas & Minutes Editor.

Step 2: Start a New Agenda Post


  1. Once you're in the Agendas & Minutes section, click the Add New Agenda button.

Step 3: Prepare Your Files in Google Drive (If Needed)

If you haven't yet added your documents to Google Drive, you can do so now:

  • You can access your dedicated folder by clicking the COUNCIL AGENDA/MINUTES FOLDER button mentioned in the editor.

  • Once the folder has been created and your agenda file added, you can also create the meeting event on the website Calendar by clicking on the GOOGLE CALENDAR button.

Step 4: Complete the Agenda Post Details

You will now fill in the required fields to connect the post to your meeting file and folder:

  1. Add Title: Enter the title of the meeting (e.g., "City Council Budget Workshop"). You have a limit of 65 characters.

  2. Agenda URL: Paste the share URL of the individual Agenda FILE from your Google Drive into this field. The file Must be published 72 hours before the meeting.

  3. Meeting Files: Paste the Google Drive FOLDER URL that contains all meeting files (minutes, audio, video). This folder link is typically added after the meeting occurs.

  • Note: If you leave either the Agenda URL or the Meeting Files folder link field empty before saving, a message will display on the public side of the tool stating that no file is found.

  1. Meeting Date: Use the calendar tool to choose the date the meeting will happen.

  2. Agenda Categories: Select the appropriate category for the meeting (e.g., City Council, Planning and Zoning Commission).

Step 5: Publish the Agenda

  1. After entering all the information, click the PUBLISH button.

The post will immediately be available on the public side of your GforGov website.